Good organization of your inbox can be the difference between drowning in email or sailing through your workload.
The three tabs across the top provide advanced options. Choose the message sender, subject, keywords, and more. The Condition button presents a list of filters to trigger your font change with.Use the Font button to choose the text effects your rule should trigger.Select Add to start a new rule and assign an appropriate name.Click the Conditional Formatting button.In the ribbon click View and then the View Settings button.This makes it easy to find relevant information quickly. Personally, I assign each project I’m involved with a color. You can easily change emails from your boss to red, team members blue, the big project to large yellow, etc. I use Outlook’s conditional formatting feature to make important messages stand out from the ocean of junk.Ĭonditional formatting will change the color and / or font of an email in your message list based on parameters you specify. My job doesn’t allow for things falling through the cracks just because I’m busy. It will persist between Outlook sessions as long as a named view is set with the formatting, if a default view is set up with conditional formatting it likely wont survive between sessions. Its not part of View.XML, its stored separately. Since mail sent by Exchange users does not have an sign in the email address, only mail sent from users outside of your Exchange server will be highlighted.I recieve more email in a day than I could possibly read. Conditional formatting is stored in the data store as a hidden item. To create a filter for all external email, you need to put an in the From field of the filter dialog. If you also want to apply the formatting to messages sent by services within your organization, such as from web servers, you'll need to include your domain name in the conditional formatting rule as well. In the Advanced View Settings dialog box. On the View tab, in the Current View group, select View Settings. Using the organizational unit, or even just the /o= part in the conditional formatting will work for all mail sent using Exchange accounts. Where do I find Conditional Formatting in Outlook. o=Slipstick/ou=Exchange Administrative Group (FYDIBOHF23SPDLT)/cn=Recipients/cn=alias Conditional filter for Internal EmailĮach Exchange mailbox has an x.500 address, which is in this format: Use the method at Create rules that apply to an entire domain, with as the 'domain' name. Try the above steps and let us know the result. If the issue resolves, then set the new Outlook Profile as the default Profile following the steps as described in the Microsoft Article above: KB829918. Check if the issue resolves and the formatting remains in all the folders. Look for as the word in an address and the rule will apply to all mail that originates outside of your Exchange sever. Close and reopen Outlook 2013 in the new Profile. You can use a similar rule in Rules wizard. You have two options: you can filter on part of the x.500 address which Exchange server uses for internal email or you can filter all mail containing an which will skip internal mail as the addresses do not contain an third option is to add a filter for all mail and create a second filter for mail containing an With this type of rule, you'll probably want to apply your filters only to read messages.